1 00:00:00,240 --> 00:00:06,240 In this video, we'll talk about making your workplace organized a guide if you're ready to begin making 2 00:00:06,240 --> 00:00:09,090 your workplace more organized but aren't sure where to start. 3 00:00:09,300 --> 00:00:13,590 Here's some valuable advice on how to tackle organizing your desk. 4 00:00:13,770 --> 00:00:19,860 The first step to tackling your desk organization is to declare any visual distractions artwork done 5 00:00:19,860 --> 00:00:24,570 by your kids, hundreds of photos of your last vacation, motivational sayings. 6 00:00:24,600 --> 00:00:29,010 All of these could be halting your productivity and preventing you from focusing at work. 7 00:00:29,040 --> 00:00:31,680 Take a look at the items that are on your desk. 8 00:00:31,710 --> 00:00:33,120 Do they all belong there? 9 00:00:33,270 --> 00:00:38,130 Any files or papers that should be put away in the correct locations should be stored away. 10 00:00:38,140 --> 00:00:41,040 Now, if there are patterns lying around on the desktop. 11 00:00:41,070 --> 00:00:45,120 Check to see if they work and if they don't throw them in the trash. 12 00:00:45,160 --> 00:00:51,120 Are there old articles, newspapers or advertising materials lying about if they're unneeded, recycle 13 00:00:51,120 --> 00:00:51,450 them? 14 00:00:51,480 --> 00:00:55,560 Look again at any old binders or files to assess the contents. 15 00:00:55,710 --> 00:01:00,990 If the information and papers inside are old or won't ever be needed again, get rid of them. 16 00:01:01,000 --> 00:01:03,720 Be ruthless, tackle your hard drive. 17 00:01:03,720 --> 00:01:09,090 A virtual mess can have just as negative an impact on your mental well-being and on your productivity 18 00:01:09,090 --> 00:01:10,260 as a physical mess. 19 00:01:10,410 --> 00:01:13,530 So begin by reorganizing the computer desktop. 20 00:01:13,530 --> 00:01:18,660 If documents have been saved there for years or icons are cluttering your whole screen, you'll struggle 21 00:01:18,660 --> 00:01:24,450 to identify the ones you need quickly when you need them most, delete any unwanted files or icons and 22 00:01:24,450 --> 00:01:29,760 tidy up the others so you can have a well-organized screen tackle your email inboxes to. 23 00:01:29,760 --> 00:01:35,010 It's all too easy to allow your emails to get out of control, especially if you receive hundreds every 24 00:01:35,010 --> 00:01:35,430 day. 25 00:01:35,640 --> 00:01:40,830 However, setting some time aside to sort out your folders and to delete the trash will help to make 26 00:01:40,830 --> 00:01:42,330 things manageable again. 27 00:01:42,330 --> 00:01:47,760 If you spot any overlooked messages, reply to them and file them neatly in a folder where you know 28 00:01:47,760 --> 00:01:49,020 you can find them again. 29 00:01:49,050 --> 00:01:55,350 Once your inbox is tidy, it's important to stay on top of the task, set aside time each day to check 30 00:01:55,350 --> 00:01:57,660 emails and handle them appropriately. 31 00:01:57,780 --> 00:02:01,600 Make it your aim to have zero inbox messages before you go to bed. 32 00:02:01,740 --> 00:02:04,290 Top Tips for work organization. 33 00:02:04,440 --> 00:02:07,850 Do you need more tips to successfully organize your workplace? 34 00:02:07,890 --> 00:02:12,030 Here are a few pieces of expert advice that will stand you in good stead. 35 00:02:12,180 --> 00:02:13,310 Chuck the junk. 36 00:02:13,350 --> 00:02:15,840 Have you used an item in the workplace recently? 37 00:02:15,870 --> 00:02:21,120 Are you realistically going to use it again, just as you would at home, create separate piles to be 38 00:02:21,120 --> 00:02:22,120 dealt with later? 39 00:02:22,170 --> 00:02:29,010 Three piles should be here, a trash pile, store pile and to do pile create an effective storage system. 40 00:02:29,010 --> 00:02:32,130 As long as it makes sense to you, it will get the job done. 41 00:02:32,280 --> 00:02:37,530 Tackle the to do pile, make folders for every project or client you're working with. 42 00:02:37,530 --> 00:02:43,320 As soon as the project is complete, go through the folder and throw out any unimportant documents inside, 43 00:02:43,590 --> 00:02:50,310 then store away the folder in an appropriate location, maintain a clear desk once your desk surface 44 00:02:50,310 --> 00:02:53,970 is visible, set aside time every week to keep on top of this. 45 00:02:54,150 --> 00:02:56,190 The one touch rule can help with this. 46 00:02:56,400 --> 00:03:02,160 Basically, as soon as a piece of paper touches your desk, deal with it straight away, then it take 47 00:03:02,160 --> 00:03:03,550 action on it or file it. 48 00:03:03,690 --> 00:03:09,990 This applies to emails and messages to use technology in the best way to save yourself time and effort. 49 00:03:10,110 --> 00:03:16,440 Keep an online organizer to combine your to do list calendar and address book in one convenient location.